{"id":424,"date":"2021-02-17T18:03:25","date_gmt":"2021-02-17T18:03:25","guid":{"rendered":"http:\/\/jps-inc.com\/blog\/?p=424"},"modified":"2021-02-17T18:03:26","modified_gmt":"2021-02-17T18:03:26","slug":"professional-email","status":"publish","type":"post","link":"https:\/\/jps-inc.com\/blog\/professional-email\/","title":{"rendered":"How to Write A Professional Email"},"content":{"rendered":"\n

For many industries and companies, email is one of the most common forms of communication. Whether used for a quick response or a longer detailed message, email is an excellent form of communication. As such, it’s important that it looks professional.<\/p>\n\n\n\n

Since this method of communication is used so often, there is a lot of room for error, which can negatively impact yourself and your business.<\/p>\n\n\n\n

Here are a few key tips to remember when writing and sending emails that could save you a ton of grief.<\/p>\n\n\n\n

5 Email Etiquette Tips<\/strong><\/h3>\n\n\n\n
  1. Proofreading<\/strong><\/li><\/ol>\n\n\n\n

    While many email servers offer editing services, they may not catch the wrong word if it\u2019s spelled correctly; if you write \u201cant\u201d but mean \u201cand\u201d the editor may not catch it. While this may seem like a simple mistake, and the email recipient will likely know what you are trying to convey, it can make you look less professional.<\/p>\n\n\n\n

    1. Take the time to read and then re-read your email<\/strong><\/li><\/ol>\n\n\n\n

      On occasion, you may want to ask a trusted colleague to proofread an email for you to catch anything you missed. This is especially important if you\u2019re trying to convey a message that is potentially confusing or of a sensitive nature. Don\u2019t lose credibility over a silly error!<\/p>\n\n\n\n

      1. Keep It Brief<\/strong><\/li><\/ol>\n\n\n\n

        As we mentioned above, email is commonly used in businesses across all industries; people can receive dozens of emails each day. Get to the point quickly in your message so your recipient is more likely to provide a timely and efficient response. If needed, you can always pick up the phone or arrange a time to meet to review the points of your email together.<\/p>\n\n\n\n

        1. Consider Your Subject Line<\/strong><\/li><\/ol>\n\n\n\n

          The subject line is one of the most important parts of your email. Does it represent your email accurately? Will it encourage the recipient to open your email? If they wanted to search for your email a week after receiving it, will they be able to remember the subject line? Make sure your subject line is clear and descriptive about what you need or are trying to convey; and remember, it is the first thing they\u2019ll see!<\/p>\n\n\n\n

          1. Remember Email Can Last Forever<\/strong><\/li><\/ol>\n\n\n\n

            Regardless of whom you\u2019re emailing, remember that what you send can potentially be shared for anyone to see. Don\u2019t be unprofessional or treat the recipient poorly; they can always take a screenshot of the message and share it with your supervisor, potential clients or publicly on social media. This can negatively impact your job as well as your  company.<\/p>\n\n\n\n

            When writing an email, take the time to proofread your work, keep it brief, use an effective subject line and remember that what you write can live on. Are you interested in more workplace tips?<\/p>\n\n\n\n

            For more recommendations on working from home, check out these additional articles on our blog<\/a> today!<\/p>\n","protected":false},"excerpt":{"rendered":"

            For many industries, email is one of the most common forms of communication. Email is an excellent form of communication.<\/p>\n","protected":false},"author":2,"featured_media":425,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[1],"tags":[35],"yoast_head":"\nHow to Write A Professional Email - JPS, Inc.<\/title>\n<meta name=\"description\" content=\"For many industries, email is one of the most common forms of communication. 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